Fall 2024 Form Submission Deadlines and Processing Timeline

For guaranteed processing by the first day of the Fall 2024 semester:

  • All status enrollment change requests must be submitted (with all required signatures and supporting documentation) by a student’s department to the student’s respective graduate education office by July 15, 2024.
  • Please consult your program’s Academic Staff for more information.
  • Paperwork for Fall 2024 will be processed starting August 1, 2024 through the first day of class.

Please note: paperwork submitted after July 15, 2024 may not be processed in time for the first day of classes.

WSE Graduate Students Academic Leave of Absence

WSE Graduate Students, please visit the Whiting School of Engineering Academic and Student Affairs resource page on academic leaves of absence.

KSAS Graduate Student Academic Leave of Absence

  • To petition the KSAS Dean’s Office for a Leave of Absence, students must submit the Application for Leave of Absence to their department chair and, in the case of international students, to the Office of International Services for approval prior to its submission to the KSAS Dean’s Office.
  • Leave of Absence Extension Request  (KSAS Graduate Students): To petition the KSAS Dean’s Office for an extension of their approved Leave of Absence, students must submit the Leave of Absence Extension Request form to their department chair and, in the case of international students, to the Office of International Services for approval prior to its submission to the KSAS Dean’s Office.
  • Return from Leave of Absence  (KSAS Graduate Students): To petition the KSAS Dean’s Office for a Return from a Leave of Absence, students must submit this application to their department chair and, in the case of international students, to the Office of International Services for approval prior to its submission to either the KSAS Dean’s Office.

KSAS and WSE Graduate Student Nonresident Applications

To petition the KSAS or WSE Dean’s Office for a change of registration status from Resident status to Nonresident status, students must submit the Nonresident application to their department chair and, in the case of international students, to the Office of International Services for approval prior to its submission to either the Krieger School of Arts & Sciences or Whiting School of Engineering Dean’s Offices.

  • Special Update Regarding Nonresident Course Enrollment Exceptions (effective October 2017)
    Nonresident students are awarded the same privileges as all full-time students –there are no additional restrictions on access to campus, faculty advising or JHU services for those with this status. In addition, Nonresident students should receive their annual review. However, Nonresident students are not permitted to enroll in any courses, with specific exception –under certain circumstances and with advanced permission from their respective Office of Graduate Academic Affairs, (1) international students who file for Curricular Practical Training F1 (CPT1) through the Office of International Services may register for a course entitled “Research and Teaching Practicum” (KSAS) or “Engineering Research Practicum” (WSE), (2), students who are enrolling as NR internship/co-op (WSE) and are required to co-enroll in a dept-specific internship course while at the internship;  and (3,4) students who due to circumstances outside their control were unable to complete the Responsible Conduct of Research course and/or WSE Academic Ethics course before the final semester of their degree may be permitted to enroll in these courses while in a Nonresident status. As these will only be granted as a special exception, there will be no additional tuition charge for these courses.

Application to Return to Resident Status

To petition the KSAS or WSE Dean’s Office for a return from nonresident status, students must submit this Return to Resident Status application to their department chair and, in the case of international students, to the Office of International Services for approval prior to its submission to either the KSAS or WSE Dean’s Offices.

Graduate Study Abroad

To petition the Dean’s Office for Graduate Study Abroad, students must submit the GSA application to their department chair and, in the case of international students, to the Office of International Services for approval prior to its submission to either the KSAS or WSE Dean’s Office.

Withdrawal, Termination, Internal Transfer Report Form (KSAS and WSE Graduate Students)

The Homewood Graduate Student Termination, Withdrawal*, or Intra-University Department Transfer Form is to be used by the department/program of the student to report any Termination, Withdrawal, or Intra-University Department Transfers. Students: please do not complete this form on your own. See your departmental academic staff.

Incomplete Grade Extension

The Incomplete Grade Extension Request Form for Graduate Students should be completed by AS/EN graduate students who have reached the one-year time limit on an Incomplete (I) grade.