Enrollment Status Change Forms

Spring 2019 Form Submission Deadlines and Processing Timeline

For guaranteed processing by the first day of the Spring 2019 semester:

  • All status enrollment change requests must be submitted (with all required signatures and documentation) by a student’s department to the Office of Graduate Academic Affairs by January 15, 2019.
  • Please consult your program’s Academic Staff for more information.
  • Paperwork for Spring 2019 will be processed starting January 2, 2019 through the first day of class.

Please note: paperwork submitted after January 15, 2019 may not be processed in time for the first day of classes.

Leave of Absence Application (KSAS and WSE Graduate Students)

To petition the Dean’s Office for a Leave of Absence, students must submit the Application for Leave of Absence to their department chair and, in the case of international students, to the Office of International Services for approval prior to its submission to either the KSAS or WSE Dean’s Offices.

Leave of Absence Extension Request Application (KSAS and WSE Graduate Students)

To petition the Dean’s Office for an extension of their approved Leave of Absence, students must submit the Leave of Absence Extension Request form to their department chair and, in the case of international students, to the Office of International Services for approval prior to its submission to either the KSAS or WSE Dean’s Offices.

Return from Leave of Absence Application (KSAS and WSE Graduate Students)

To petition the Dean’s Office for a Return from a Leave of Absence, students must submit this application to their department chair and, in the case of international students, to the Office of International Services for approval prior to its submission to either the KSAS or WSE Dean’s Offices.

Nonresident Applications

To petition the Dean’s Office for a change of registration status from Resident status to Nonresident status, students must submit the Nonresident application to their department chair and, in the case of international students, to the Office of International Services for approval prior to its submission to either the Krieger School of Arts & Sciences or Whiting School of Engineering Dean’s Offices.

  • Special Update Regarding Nonresident Course Enrollment Exceptions (October 2017)
    Nonresident students are awarded the same privileges as all full-time students –there are no additional restrictions on access to campus, faculty advising or JHU services for those with this status. In addition, Nonresident students should receive their annual review. However, Nonresident students are not permitted to enroll in any courses, with three exceptions –under certain circumstances and with advanced permission from their respective Office of Graduate Academic Affairs, (1) international students who file for Curricular Practical Training F1 (CPT1) through the Office of International Services may register for a course entitled “Research and Teaching Practicum” (KSAS) or “Engineering Research Practicum” (WSE), and (2, 3) students who due to circumstances outside their control were unable to complete the Responsible Conduct of Research course and/or WSE Academic Ethics course before the final semester of their degree may be permitted to enroll in these courses while in a Nonresident status. As (2) and (3) will only be granted as a special exception, there will be no additional tuition charge for these courses.

Application to Return to Resident Status

To petition the Dean’s Office for a return from nonresident status, students must submit this Return to Resident Status application to their department chair and, in the case of international students, to the Office of International Services for approval prior to its submission to either the KSAS or WSE Dean’s Offices.

Graduate Study Abroad

To petition the Dean’s Office for Graduate Study Abroad, students must submit the GSA application to their department chair and, in the case of international students, to the Office of International Services for approval prior to its submission to either the KSAS or WSE Dean’s Office.

GBO Form

The Homewood Graduate Board Oral Examination for the Ph.D. Degree is to be used by the graduate student for the Oral Examination for his/her Ph.D. in either the Krieger School of Arts & Sciences or The Whiting School of Engineering. Students should confer with their program coordinators on the completion of the form and GBO process.

Withdrawal, Termination, Internal Transfer Report Form (KSAS and WSE Graduate Students)

The Homewood Graduate Student Termination, Withdrawal*, or Intra-University Department Transfer Form is to be used by the department/program of the student to report any Termination, Withdrawal, or Intra-University Department Transfers. Students: please do not complete this form on your own. See your departmental academic staff.

Incomplete Grade Extension

The Incomplete Grade Extension Request Form for Graduate Students should be completed by AS/EN graduate students who have reached the one-year time limit on an Incomplete (I) grade.