Deadlines for Degree Completion

Fall 2018

Grace Period Deadline: October 26, 2018
Conferral Date: December 28, 2018

  • October 6: Completion of Final Graduate Board Oral Exams for Fall Graduate Board Meeting
  • October 26: PhD Students must submit their dissertation to the ETD Office by Friday, October 26, 2018 AND PhD Students must receive the final approval email (not the initial submission acknowledgement email) from the ETD office NO LATER than by Monday, October 29 at noon.

Spring 2019

Grace Period Deadline: February 22, 2019
Conferral Date: May 23, 2019

  • March 9: Completion of Final Graduate Board Oral Exams for Spring Graduate Board meeting
  • March 29: PhD Students must submit their dissertation to the ETD Office by Friday, March 29, 2019 AND PhD Students must receive the final approval email (not the initial submission acknowledgement email) from the ETD office NO LATER than by Monday, April 1 at noon.

Summer 2019

Conferral Date: TBD

  • TBD: Completion of Final Graduate Board Oral Exams for Summer Graduate Board Meeting
  • TBD: PhD Students must submit their dissertation to the ETD Office by Friday, TBD AND PhD Students must receive the final approval email (not the initial submission acknowledgement email) from the ETD office NO LATER than by Monday, TBD at noon

Important Information for Completion:

Whiting School of Engineering Students

(If submitting a Whiting School of Engineering Master’s Essay/Thesis/Project or PhD dissertation:*)

  • Please forward the ETD Submission Approval email to your department academic staff and include your exact degree, department, and expected conferral semester in the body of the email. (Example: MSE, Civil Engineering, Fall 2013).*
  • You must include the title of your dissertation/essay/project typed in the body of the email in title case format with correct spelling and punctuation — Please do not use all upper case or all lower case letters.*
  • You must attach the abstract and title page from your dissertation (not the whole dissertation).*
  • Your name will not be placed on the degree candidate’s listing for approval by the Graduate Board (PhDs) or the WSE Graduate Committee (Master’s) and President of the University until the email has been received by the appropriate deadline.*
  • You are highly encouraged to cc: ckav@jhu.edu on this email, however, it is your responsibility to follow the preferred notification process as set out by your department administrator that the dissertation/essay/project has been accepted by the ETD Office

Krieger School of Arts and Sciences Students

(If submitting a Krieger School of Arts and Sciences Master’s Essay/Thesis or PhD dissertation:*)

  • Please forward this email to your department academic staff and include your exact degree, department, and expected conferral semester in the body of the email. (Example: PhD, Classics, Fall 2013).*
  • You must include the title of your dissertation/essay typed in the body of the email in title case format with correct spelling and punctuation — Please do not use all upper case or all lower case letters.*
  • Your name will not be placed on the degree candidate’s listing for approval by the Graduate Board and President of the University until the email has been received by the appropriate Graduate Board deadline.*
  • You are highly encouraged to cc: rseitz5@jhu.edu on this email, however, it is your responsibility to follow the preferred notification process as set out by your department administrator that the dissertation/essay has been accepted by the ETD Office.
  • Students will not be placed on the degree candidate’s listing for approval by the Graduate Board and President of the University until the email has been received by the appropriate Graduate Board deadline.

Further Instructions:

  • Although students will receive a submission confirmation email, their dissertation/theses must be approved and accepted by the library before the student can be placed on the final degree candidate’s listing for approval. Students will receive a second approval confirmation email once their dissertation/theses is accepted. The library will notify the GB of all accepted submissions.
  • The GBO exam, reader’s letters, dissertation, and department certification must be completed and submitted by the above deadlines for the graduate student’s name to be put on the Graduate Board’s degree completion list.
  • An Application for Graduation must be received by the Registrar’s Office. Graduate students should return the completed form to the Registrar’s Office and not the Graduate Affairs and Admissions Office. If no Application for Graduation is on file in the Registrar’s Office, the student will not be included on the degree candidates list signed by the president.
  • Should a student’s degree requirement materials be received after the deadlines listed below that student’s name will be added to the next semester’s Graduate Board list for completed degrees and there may be registration requirements.

Other Important Considerations:

  • To complete before the start of a semester and avoid registration, Final Graduate Board Oral Exams must be completed at least two weeks before the start of classes and all materials must be submitted to Graduate Board and Dissertations submitted to the Commercial Binding Office prior to the first day of classes.
  • Graduate Board Exams may be held throughout the academic year. Written requests to schedule a GBO examination should be submitted in writing at least three weeks prior to the proposed examination date. Students must be registered for the semester in which they take their exam.
  • Dissertations should be provided to the examiners at least two weeks before the date of a final exam. Students and advisors are responsible for distributing copies to the examiners.
  • Dissertations must be completed and electronically submitted to the library by the above dates.